Free Guest Manager for Excel
Free download
The Guest Manager for Excel
Track RSVPs, meals, households and seating for up to 300 guests across 5 events. Made for weddings, parties and work functions. Yours to keep, no sign-up.
Opens in Microsoft Excel. Includes sample data you can clear in one click.
| Guest | Group | RSVP | Meal | Table |
|---|---|---|---|---|
| Amelia Hart | Family | Yes | Fish | 1 |
| Josh Hart | Family | Yes | Beef | 1 |
| Priya Nair | Friends | Awaiting | – | 4 |
| Tom Okafor | Work | Yes | Vegetarian | 6 |
| Grace Lim | Friends | Maybe | – | 4 |
| Sam Doyle | Neighbours | No | – | – |
What's inside
One workbook, nine tabs. Fill in your guests once and the counts update everywhere.
Dashboard
RSVP and meal totals at a glance, with charts that update as replies come in.
Guests
Up to 300 guests with RSVP status, side, group, age group and meal choice.
Households
Group guests into households so you send one invite per address.
Tables
Seat guests across up to 50 tables and see who still needs a seat.
Events
Run up to 5 events, like a ceremony, reception and recovery brunch.
Caterer
Meal counts ready to send to your caterer, no recounting.
Sorted the guest list?
Now get every photo they take.
Guests scan a QR code and their photos and videos land in one shared gallery. No app, no sign-up.
Please note: The Guest Manager for Excel is a free template supplied as is. It is not supported by Bestever.pics customer service, and we can't help with questions about setting up or editing the spreadsheet.